Job Opportunities
• Grants and Contracts Manager• Controller
Welcome to the Land-Based Learning Job Board. Many of the job listings below are postings made on behalf of the hiring entity. Please contact the specified person(s) in the listing to ask questions about a position. Thank you.
Job Opportunities at Land-Based Learning
Grants and Contracts Manager
Woodland, CA
Job Summary
The Center for Land-Based Learning is seeking a full-time Grants & Contracts Manager to coordinate and manage the grant and contract needs of the organization. This position reports to the Senior Development Officer and works closely with the program and finance staff.
The Grants & Contracts Manager will oversee the organization’s contractual agreements and grants related to delivery of CLBL’s program services (California Farm Academy, FARMS Program and SLEWS Program). This position is responsible for monitoring grant/contract program budgets, timelines, and reporting dates and documentation. They will coordinate with the administration and program staff to track grant awards and prepare monthly invoices to funding agencies.
The position will be based out of the Center for Land-Based Learning’s office at 40140 Best Ranch Road, Woodland, CA.
Responsibilities
- Grant and contract invoicing, including generating and compiling related backup documentation
- Tracking invoices and budgets on the Grants and Contracts Invoicing Detail spreadsheet
- Preparing invoices, coordinating with program staff to get descriptions of work completed, deliverables, or milestones achieved that may be needed for the invoice
- Developing and maintaining grants, contracts, and reporting templates (award letters, contracts, payment letters, etc.) for staff use
- Creating and managing grant and contract files, filing hard copies of agreements, correspondence, invoices and backup
- Entering invoice details into Quickbooks. Tracking and monitoring grant and contract payments and documenting dates on the master spreadsheet
- Reviewing weekly Accounts Receivable Aging report to ensure all outstanding invoices are recorded, and confirm that payments received to date are recorded
- Managing grant and contract seeking activities
- Communicate and meet with key staff to understand CLBL’s funding needs
- Assist program staff with developing budgets for proposals
- When funding opportunities arise, fully investigate them and determine if the team moves forward with an application
- Coordinate and follow up on the progress of submitted proposals
- Other duties as assigned
Skills and Qualifications
The ideal candidate will have an interest in agriculture, conservation, or education and be passionate about the mission and work of CLBL. In addition, they will possess the following experience, skills and personal attributes:
Required Skills:
- Bachelor’s Degree plus three to five years of experience in contracts and/or grants administration. A confirmed track record of proposal preparation and submission, contract management, billing, tracking and reporting
- A flexibility and willingness to work evenings, weekends and special events, as required
- Strong computer and math skills with aptitude to analyze complex financial formulas
- Critical thinking and problem-solving skills, analysis of financial data and ability to audit work
- Organizational and time management skills, capacity to work on multiple projects and meet critical deadlines
Preferred Qualifications:
- In-depth knowledge of Microsoft Excel, high level of familiarity with Word, and social media expertise
- Working knowledge of QuickBooks highly desired
- Non-profit financial management and knowledge of government databases such as the System for Award Management (SAM.gov) and Grants.gov
- Understanding of federal, state and private foundation grant budgetary restrictions covering per diem travel and mileage, personnel salary and fringe, as well as expenses and FTE calculations
- Skills to interpret policies and procedures to ensure compliance with university, state, federal and outside agency funding requirements
- Proficiency of budgeting and cost control, process costing methods, accounting principles, interpreting management reports and bookkeeping basics
Please download and review full job description before applying: Grants and Contracts Manager Job Description
How to Apply
Priority review of applications will begin and will continue until the position is filled. Send cover letter and resume to: Irene Loy, Senior Development Officer, Irene@landbasedlearning.org
More information about the Center for Land-Based Learning can be found here: landbasedlearning.org/about.
Controller
Woodland, CA
Job Summary
The Center for Land-Based Learning is seeking a full-time Controller. This position reports to the Director of Operations and works closely with the Office Manager, Program Directors/Managers, and Chief Executive Officer.
The Controller will oversee the organization’s finances, budgets, month-end closing, accounting processes and all tax related functions as well as create GAAP compliant financial statements. They will coordinate and be part of the Administration team and collaborate with CLBL’s Program Directors/Managers. The ideal, well-qualified Controller will have 5+ years of progressive senior level finance and accounting experience with non-for-profits.
The position will be based out of the Center for Land-Based Learning’s office at 40140 Best Ranch Road, Woodland, CA.
Responsibilities
- Responsible for oversight of all finance, accounting and reporting activities including transaction entry, month-end close, journal entries, and bank account reconciliation.
- Work with Board members and lead the Finance Committee.
- Develop and maintain accurate financial statements and reports in accordance with Generally Accepted Accounting Principles (GAAP) as required by the Finance Committee and to be presented for Board member approval, and work closely with the Board Treasurer and Director of Operations.
- Manage cash flow and prepare cash flow forecasts.
- Analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements to keep senior management informed.
- Create annual budget in collaboration with the Chief Executive Officer, and Directors. Track financial budget and compare to actual results to identify, explain, and correct variances as appropriate.
- Work with external accountant to coordinate the annual audit/review and 990 filing and prepare all supporting information.
- Ensure compliance with fiscal statutory requirements. This includes maintaining charitable tax-exempt status, sales and use tax compliance, payroll reporting and related tax compliance and information return compliance (i.e. annual 990-tax filing, 1099 reporting, W-2 forms, CA SI-100, Form 5500) and any other local and state reporting compliance.
- Supervise and support accounting staff including goal setting and performance management. Safeguard fiscal resources and adhere to all internal control policies and procedures designed to prevent and detect theft and misuse of funds.
- Other duties as assigned.
Download full job description here ».
How to Apply
Send cover letter and resume to Jesus Zavala – jesus@landbasedlearning.org
Position open until filled.
More information about the Center for Land-Based Learning can be found here: landbasedlearning.org/about.
Job Opportunities with other Organizations
No current opportunities
