Job Opportunities

• Grants & Contracts Manager

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Job Opportunities at Land-Based Learning

Grants and Contracts Manager • Woodland, CA

Job Summary

The Center for Land-Based Learning is seeking a full-time Grants & Contracts Manager to coordinate and manage the grant and contract needs of the organization. This position reports to the Senior Development Officer and works closely with the Director of Operations, Controller, and Program Directors/Managers.

The Grants & Contracts Manager will oversee the organization’s contractual agreements and grants related to delivery of CLBL’s program services (California Farm Academy, FARMS Program and SLEWS Program). This position is responsible for monitoring program budgets, expiration dates of contracts and grants, and reporting dates and documentation. They will coordinate with the Administration team and the Program Directors/Managers in order to track grant awards and to prepare monthly invoices to funding agencies.

The position will be based out of the Center for Land-Based Learning’s office at 40140 Best Ranch Road, Woodland, CA.

Responsibilities

Manage grant and contract seeking activities

Communicate and meet with Program Directors, Development Team, Controller, and Program Directors/Managers to understand CLBL’s greatest funding needs.
Coordinate the grant and contract seeking activities for the development team and programs
When funding opportunities arise, fully investigate them and determine if the team moves forward with an application
Responsible for research and collection of data
Collaborate with supervisor in grant proposals as well as meet reporting deadlines

Maintain the grants and contracts deliverable schedule

Develop master grants and contracts tracking system for all deadlines, deliverables and responsibilities
Enter all details in master tracking system
Coordinate and follow up on the progress of submitted proposals
Routinely track progress on all grants and contracts and update master tracking as appropriate
Manage the flow of information related to grants and contracts between finance, administration, programs and the development team
Develop and maintain grants, contracts, and reporting templates (award letters, contracts, payment letters, etc.) for staff use

Ensure compliance with all grant and contract requirements

Ensure monthly on-time contract billing/invoicing
Ensure timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing, etc.)
Monitor regulatory compliance requirements
Maintain contractual records and documentation such as receipt and control of the contract correspondence, contractual changes, status reports and other documents for all projects
Solve problems related to the administration of awards in a timely manner by communicating effectively, providing appropriate resources and seeking guidance when necessary

Other duties as assigned.

In addition, the ideal candidate will also have:

Demonstrated ability to interpret and communicate policies and guidelines effectively, both written and verbal. Ability to deal with ambiguity and the willingness to explore exceptions and options. Independent judgment and strong organization skills, and customer service focus across. Demonstrated ability to work in a collaborative team environment. Ability to work independently and possess a pro-active approach.

Download full job description here ».