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Job Opportunities at Land-Based Learning
Equal Employment Opportunity Policy
The Center for Land-Based Learning provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The Center for Land-Based Learning is seeking a 1.0 FTE, full-time Contracts Manager to manage the extensive contract needs of the organization. This position reports to the Director of Operations and works closely with the program managers, administrative staff, accounting, and program directors, and CEO.
The Contracts Manager is an Exempt, Salaried position and is an integral member of the Administrative Staff. This position administers all contractual agreements, contract deliverables, contract reporting, compliance, and all contract invoicing for CLBL's program services (California Farm Academy, FARMS Program and SLEWS Program). CLBL has extensive contracts with USDA (multiple agencies) and CDFA, as well as additional agencies/jurisdictions such as Cities and Counties, and therefore requires a Contracts Manager that has in-depth experience with Federal, State, and local agencies. This position will also be responsible for monitoring and updating all contract program budgets, timelines, and reporting dates and documentation. This position will lead, track, and prepare all contractual monthly invoicing to funding agencies.
The position will be based out of the Center for Land-Based Learning's office at 40140 Best Ranch Road, Woodland, CA, with limited ability to work from home.
Job duties include, but are not limited to:
- Contract invoicing, including generating and compiling related backup documentation at an audit level.
- Tracking invoices and budgets on the “Contracts Invoicing Detail” spreadsheet using Google Docs.
- Monitoring contract budget vs actual expenses and sending timely reports to Program Managers with details of budget balances.
- Preparing invoices, coordinating with program staff to get descriptions of work completed, deliverables, or milestones achieved that may be needed for the invoice.
- Track and maintain contracts and reporting templates (agreements, contracts, payment letters, etc.) for staff use in a shared Google Drive.
- Lead all contract reporting: work with Program Managers to gather all information needed and ensure timely reporting.
- Creating and managing contract files, including filing hard copies of agreements, correspondence, invoices and backup documentation.
- Entering invoice details into QuickBooks or utilizing our cloud-based system with Charity CFO, our contract Accounting Team.
- Tracking and monitoring contract payments and documenting dates on the master spreadsheet.
- Reviewing weekly Accounts Receivable Aging report to ensure all outstanding invoices are recorded, and that payments received to date have been recorded correctly.
- Review for accuracy and generate ADP timesheet reports and backup documentation for contracts that require such information.
- Assist Program Managers with finance related scope of work changes in contracts.
- Other duties as assigned.
Skills and Qualifications
The ideal candidate will have mid-level experience, at minimum, in accounting, audits, and contracts management. Interest in agriculture, conservation, or education is a bonus. In addition, they will possess the following experience, skills and personal attributes:
- Bachelor's Degree plus a minimum of five years of experience in audits, accounting, contracts, and administration.
- Mid-level accounting proficiency.
- A confirmed track record of contract management, billing, tracking and reporting.
- Strong attention to detail.
- Extensive experience with Excel.
- Strong computer and math skills with aptitude to analyze complex financial formulas.
- Critical thinking and problem-solving skills, analysis of financial data and ability to audit work.
- Organizational and time management skills, capacity to work on multiple projects and meet critical deadlines.
- In-depth knowledge of Microsoft Office Suite and Google Sheets.
- Working knowledge of QuickBooks Online highly desired.
- Understanding of federal, state and private/foundation grant budgetary restrictions covering per diem travel and mileage, personnel salary and fringe, as well as expenses and FTE calculations.
- Skills to interpret policies and procedures to ensure compliance with university, state, federal and outside agency funding requirements.
- Proficiency of budgeting and cost control, process costing methods, accounting principles, interpreting management reports and bookkeeping basics.
In addition, the ideal candidate will also have:
- Excellent interpersonal and team building skills; demonstrated ability to work in a collaborative environment.
- Strong oral and written communication skills; mastery of self-motivation and ability to work independently.
- Aptitude to analyze regulatory compliance requirements.
- Ability to apply accounting methods in an environment that requires an in-depth understanding of organization and programs, while building processes for efficiencies with other staff members.
- Patience and agility to adjust priorities as directed by Program Directors and CEO.
Hours, Benefits and Compensation
The Contracts Manager position is full time, exempt. Salary range $65,000 - $72,000 per year plus medical, dental and vision benefits; vacation, sick and holidays.
Priority review of applications will begin and will continue until the position is filled. Send cover letter and resume to: